Achtung:

Sie haben Javascript deaktiviert!
Sie haben versucht eine Funktion zu nutzen, die nur mit Javascript möglich ist. Um sämtliche Funktionalitäten unserer Internetseite zu nutzen, aktivieren Sie bitte Javascript in Ihrem Browser.

Info-Icon This content is partly available in English
Glasfasern aus der Optoelektronik in der Fakultät für Elektrotechnik, Informatik und Mathematik, Foto: Universität Paderborn

Show image information

Glasfasern aus der Optoelektronik in der Fakultät für Elektrotechnik, Informatik und Mathematik, Foto: Universität Paderborn

Informations from the university

All information regarding the coronavirus can be found on the following page of the university.

Informations from the faculty

Mail

Your mail does not get left behind, you receive it faster and more conveniently than before via a "digital service route".
Facilities outside the faculties (HNI, PC2 etc.) are served by the respective chairs, which means: e.g. HNI professorships that are not part of the EIM faculty have to contact their own faculty

Business trips

Business trips are still not normally authorised. Exceptions are only possible in compelling cases. The reasons must be explained in writing, approved by the deans and reported to the presidency. The host institution must demonstrably guarantee compliance with the occupational health and safety standards of the Federal Ministry of Labour and Social Affairs, which have been updated to meet the requirements of the corona pandemic, with the Corona Protection Ordinance of the Ministry of Labour, Health and Social Affairs of the State of North Rhine-Westphalia, and with the hygiene and protection regulations according to the specifications of the Robert Koch Institute.

Application for reimbursement of costs during a business trip
Application forms for travel expense claims are accepted with "electronic" signatures. 
Either the above-mentioned applications are sent by mail from the home office to the travel expense center with the original invoice receipts and the original business trip approval, or the original invoice receipts must always be provided. In the current situation, the travel cost center would now do without this. However, they would then have to be kept by applicants and submitted at a later date on request.

Urgent procurements over 1000 Euro net
  1. The procedure should only be used for truly urgent procurements. Please weigh up carefully what can be procured later.
  2. A procurement request must be received by the administration. If you do not have MACH access from home, you can download the conventional form on the pages of procurement or UPB's ZV, fill it in and send it to us by e-mail. It is important here internally that funds are committed. Especially if you initially incur costs yourself, it makes it easier to reimburse them later if the funds have already been committed for this specific purpose. 
  3. You can, of course, have things delivered to your home address or, if the procurement office sends the order, arrange for this (please note this on the procurement application). 
  4. The procurement item that you procure for work at home must of course be comprehensibly justified for official purposes. It is important that the billing address is UPB's official address.
  5. In the current situation, please pay more attention to the reliability and efficiency of suppliers in direct purchases.
  6. If you have any specific questions regarding procurement, please send your request to beschaffung(at)zv.upb(dot)de and we will help you in any case.
Procedural note for supervisors of theses (registration procedure CAN option)

The application procedure for Bachelor and Master theses CAN be carried out according to this procedure with immediate effect:

Please send to the email address of the chairman of the examination board: 

  1. (as before) the summary of the topic and
  2. (new!) the date on which you want to start working on the topic.

In particular, it is no longer necessary for the candidate to submit the relevant admission form for you to sign.

Irrespective of this, the following procedure applies to Computer Science:
The registration of theses in Computer Science is done with the usual form. You can sign the form manually and then scan or digitally sign it. Then send the form by e-mail to the first assessor; if for some reason you were not able to sign it, please write in the e-mail that you would like to register herewith and clearly state that you have taken note of the instructions on the routing slip. In the same mail please send the proposal and the work plan to the first assessor. The first assessor will then take all further steps and send all necessary information to the Central Examination Secretariat.

Committee meetings

Committee work and working meetings usually take place digitally. Exceptions are only possible if there are special reasons. The reasons must be explained in writing, approved by the deans and reported to the presidency. Compliance with the updated occupational health and safety standards of the Federal Ministry of Labour and Social Affairs with regard to the requirements of the Corona pandemic, the Corona Protection Ordinance of the Ministry of Labour, Health and Social Affairs of the State of North Rhine-Westphalia as well as the hygiene and protection regulations in accordance with the specifications of the Robert Koch Institute must be ensured (see also the corresponding explanations under "Examinations").
For committee meetings, a guide will be developed that will shed light on many other aspects. This process is not yet complete. First of all, here are a few current tips from the HR department:

1. For the meeting itself
Holding a faculty council meeting by video conference is currently only permitted in exceptional cases and in cases that cannot be postponed, if no member of the faculty council objects. This is to be recorded by the chairperson before a meeting. A meeting cannot be postponed if a damage to the faculty must be considered as an imminent consequence according to a reasonable assessment, if it is not possible to wait with a regular meeting - while still in attendance format.

For a regular procedure, session by video conference, a legal basis must be created in the next Senate session (planned for 22.4.).

Caution with data protection: Please also note which tool you choose for the video conference, as data protection issues play a role here (https://hilfe.uni-paderborn.de/Hinweise_zum_Arbeiten_außerhalb_der_Uni). A video conference via Skype, FACEtime, MS Teams and ZOOM (license free) is not suitable for the exchange of sensitive data.

 

2. For the vote/resolution

  1. Subject: no personnel matter.
    Open votes within the framework of the video conference are possible.
  2. Subject matter: personnel matters
    A secret ballot is required here, i.e. it must not be possible to trace who and how they* voted.
    Here a voting tool must be used that meets this requirement and data protection. This must be agreed with the CIO and documented by the chairperson of the meeting.

 

3. If a list position must be voted on in an appointment procedure, it must be ensured that all professors of the members of the group of university teachers are eligible to participate. In addition, the non-publicity of the meeting and secret voting must be ensured. In the case of a secret ballot, it must be ensured that NO person can trace who voted how. This can only be ensured by using voting tools.


4. Data protection speaks against a recording of the video conference. The facilitation of the recording is n o t a reason for a "relaxed" data protection. The creation of minutes in other sessions is also not done with the help of a recording of the session.


5. A practicable circulation procedure can be carried out according to the following model:
The chairperson of the committee sends the members entitled to vote a draft decision, which contains the usual information about the facts to be decided as well as markings for the respective existing voting options. This can be done by e-mail. The members of the committee entitled to vote will return the decision paper with their vote marked in a neutral, unlabeled and sealed envelope. The envelope containing the vote is sent in a second envelope addressed to the chairman of the committee and marked with the name of the sender and a reference to the written decision. A reasonable period of time must be set for the period between the dispatch of the documents and their return, but no longer than two weeks. The chairperson of the committee shall open the letters or decision documents received in the presence of at least one other person and record the result of the vote.

Courses

Courses

For the time being, courses will be held exclusively in digital formats. Exceptions may be possible in specially justified cases if special laboratory or work rooms are required for the course. The reasons must be explained in writing, approved by the Deans and reported to the Vice-President for Teaching, Studies and Quality Management. The number of participants, including the teachers and staff involved, is a maximum of 20 persons; the keeping of lists of participants is obligatory. Compliance with the updated occupational health and safety standards of the Federal Ministry of Labour and Social Affairs, the Corona Protection Ordinance of the Ministry of Labour, Health and Social Affairs of the State of North Rhine-Westphalia and the hygiene and protection regulations in accordance with the specifications of the Robert Koch Institute must be ensured (see also the corresponding explanations under "Examinations").

Examinations

Examinations

1. Oral examinations can be conducted either in person or digitally (online), whereby the latter is generally preferred A performance in presence is possible without permission, provided that all hygiene and safety regulations are observed and all participants (max. 5) in the examination (candidates and examiners) give their written consent. 

2. A written examination may also be conducted as a written online examination. This does not require approval. Students only have to be informed with an appropriate lead time (> 4 weeks). However, it would require approval (by the responsible examination board), for example, to replace a written examination with a written term paper. Furthermore, written presence examinations are subject to approval (by the Dean) as catch-up examinations for courses of the winter semester.

3. There is no need for you to take any action regarding written presence examinations for courses in the summer semester. It will most likely be possible to conduct all originally planned written exams as planned. We hope that we will be able to send out a schedule in due course. (Of course, we would be pleased if you would like to take a digital version of a written exam that was originally planned in writing, and we expressly encourage you to do so. In such a case, please send a message to inga.gill(at)upb(dot)de so that we can remove this exam from the examination schedule and thus ensure that the burden is taken off your shoulders).

The University for the Information Society