Committee work and working meetings usually take place digitally. Exceptions are only possible if there are special reasons. The reasons must be explained in writing, approved by the deans and reported to the presidency. Compliance with the updated occupational health and safety standards of the Federal Ministry of Labour and Social Affairs with regard to the requirements of the Corona pandemic, the Corona Protection Ordinance of the Ministry of Labour, Health and Social Affairs of the State of North Rhine-Westphalia as well as the hygiene and protection regulations in accordance with the specifications of the Robert Koch Institute must be ensured (see also the corresponding explanations under "Examinations").
For committee meetings, a guide will be developed that will shed light on many other aspects. This process is not yet complete. First of all, here are a few current tips from the HR department:
1. For the vote/resolution
- Subject: no personnel matter.
Open votes within the framework of the video conference are possible.
- Subject matter: personnel matters
A secret ballot is required here, i.e. it must not be possible to trace who and how they* voted.
2. If a list position must be voted on in an appointment procedure, it must be ensured that all professors of the members of the group of university teachers are eligible to participate. In addition, the non-publicity of the meeting and secret voting must be ensured. In the case of a secret ballot, it must be ensured that NO person can trace who voted how. This can only be ensured by using voting tools.
3. Data protection speaks against a recording of the video conference. The facilitation of the recording is n o t a reason for a "relaxed" data protection. The creation of minutes in other sessions is also not done with the help of a recording of the session.